Cloud-based tools like Office 365 are essential for businesses, schools, and individuals alike. Office 365 puts your documents, spreadsheets, emails, presentations, in one place, accessible anywhere with wifi.
When focusing on the positives of Office 365, it’s easy to forget how important it is to back up all of that essential data.
No cloud-based storage is immune to data loss. Whether it’s an accidental deletion, data breach, or technical issue, the risk of losing your work is a very real concern. Without a backup, certain recovery features like version history or Recycle Bin aren’t foolproof.
Many businesses must comply with legal and industry-specific regulations such as HIPAA or FINRA, so keeping records for specific periods is essential. Without a proper backup, losing this information can lead to fines, legal consequences, and damage to a business’s reputation. Backing up your business data provides safety both for your business and for the important data that your clients trust you with.
When backing up Office 365, there are customizable options based on your needs. If emails and OneDrive files are the most important, backups can be performed on those specific elements of Office 365. Prioritizing the most critical data ensures that everything important to you and your business is covered.
How to Perform an Email Backup
The manual (one-time) way: Open and Export > Import/Export > select Export To a File > Next > select Outlook Data File > Next > select the location where you want your data stored
At Grayson Data Services we offer a SaaS software service that will do this for users automatically.
While Office 365 is a powerful tool for productivity and storage, it isn’t immune to data loss, cybersecurity threats, and human error. Having a backup solution in place will ensure your data is secure and recoverable. Backup your data and you can safeguard your business, meet compliance requirements, and ensure smooth operations if there is an unexpected disruption. Prioritize backing up your Office 365 information today.
Convinced to back up your data? Do it without the stress and hassle of doing it on your own:
Email ContactUs@GraysonDS.com or visit us at graysonds.com to learn more about our services.